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September 2015

Why Aren’t my Accounts Disabling when the Final Figure = Income = Expenses?

What is the timeline for account disabling?

Accounts are sent from GMAS to the GL once a month for disabling. this occurs when an account is reconciled, and the account end date is over 90 days. They are sent to the GL on the 4th of every month, with the exception of quarter close (in which case it sends accounts to the GL on the 9th) and year end (in which case nothing is sent). The GL sends the reconciliation back to GMAS on the 10th of every month, with the exception of... Read more about Why Aren’t my Accounts Disabling when the Final Figure = Income = Expenses?

How Can I Tell if Harvard is a Subaward on my Project?

When Harvard is a subaward, it means that Harvard is receiving funds from another institution’s award. In this scenario, the project in GMAS will have a prime sponsor and a sponsor. Our sponsor is who we are receiving funds from, and who we are reporting to. The prime sponsor is the institute that is issuing the funds to our sponsor. Our sponsor is who we are receiving our funds from, and who we are reporting to.

From the segment homepage or the request homepage, the sponsor and prime sponsor can be seen in the first section. The prime sponsor field will be blank if Harvard is not a...

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What is the Difference Between Task Logic and Year Logic?

Subactivity values within an award are typically structured either by task logic or by year logic. This is determined depending on the sponsor’s terms and conditions in regards to annual reporting and/or the allowability of automatic carry-forward of unused funds from one year to the next. 

Task logic may be used for sponsored awards and does not require annual reporting and/or allow automatic carry-forward of funds.  When task logic is used, the first two digits of the subactivity values are “00." This generally indicates that the values are used for the...

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Let’s Hear a Round of Applause for our New GMAS Blog!

Hello! Welcome to the new GMAS Blog, where you’ll find the latest and greatest news about Harvard’s Grants Management Application Suite (GMAS.) Visit the blog to learn about system updates, GMAS 2.0 project updates, helpful tips and tricks and more! We are excited about the launch of this new tool and hope it will increase our communication with you – users of the system!

The blog should be your first source for news about the GMAS system, so don’t forget to bookmark this page, and subscribe!

We’d love to hear your feedback on recent posts, and about any topics that you’d...

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