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October 2016

What should I do when I come across a GMAS error page?

GMAS will bring you to a page called “GMAS error” when something goes wrong in the system. The reason these errors appear vary, but usually intervention from the GMAS team is required. 

The screen is designed to help you report the issues easily, and to help the GMAS team troubleshoot the problem. It is made up of a message that informs you that there is a problem, a “Report error” button, and the details about the error for the GMAS team (which is hidden by default). 
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Action Memos in Action!

Want to learn more about how to read an Action Memo?  Then you’re invited to attend an Action Memo session on Wednesday, October 26, 2-3pm, Kresge 202A at the  Harvard T.H. Chan School of Public Health.   The session will cover why Action Memos are issued, how to review them and your role and responsibility in this process.  The session also includes several case studies to give you an opportunity to apply what you learn.

This session is open to everyone, but seats are limited to 32 people.  Click...

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Guest Blogger Series - Michael Toon from OSP: Data Commonly Corrected in Reporting

I get all kinds of requests to answer a variety of questions about sponsored research. There are annual reports, semi-annual reports, quarterly reports, and many ad hoc reports. These reports are generated for sponsors, senior leadership, for audit purposes, many of the offices in central administration, and school deans and departments. The majority of these reports pull data from GMAS and the general ledger. Every piece of data is valuable in GMAS and should be completed as accurately as possible. Every project that is entered into GMAS will appear in one of these reports eventually....

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Guest Blogger Series - Michael Toon from OSP: Discipline Code in GMAS

I am so happy to be participating in the GMAS blog’s first guest speaker series. For my first blog, I wanted to answer a question that gets asked a lot. Why is “Discipline” mandatory in GMAS, and how specific do I need to be (can I choose “Other”)?


The quick answer is, the discipline is mandatory because it is a CRITICAL piece of data that is used in reporting. This data is mainly used for the Higher Education Research and Development Survey (HERD) run by NSF, which is the primary source of information on R&D expenditures at U.S. colleges and universities. This is an annual...

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Guest Blogger Series - Michael Toon from OSP

Over the span of the next few weeks, we will be welcoming guest blogger Michael Toon. Mike, a Senior Reporting Analyst from the Office for Sponsored Programs, has been working at Harvard for over forty years. His first twenty years was spent in various positions including a Biophysicist at the Medical School, and Manager of Research Operations at Cell Biology. His second twenty years has been spent at OSP in several positions including a Financial Analyst, a Member of the Operations Team, and he also worked on GMAS development where he focused as Functional Lead migrating data into GMAS....

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