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GMAS unavailable starting at 6:00pm on March 18th, 2022 until the start of business on March 21st, 2022 for the March 2022 release.

GMAS will be unavailable beginning at 6PM on Friday March 19th. This outage is to support the upcoming March 2022 release scheduled to be available by the start of business on Monday March 21st. The focus of this release includes enhancements to support the process of tracking whether a project has participant support costs and implementing the research team panels to continuation and supplement requests. Additional enhancements include updates to transaction monitoring, some modifications to the Just-in-time request, as well as bug fixes...

Read more about GMAS unavailable starting at 6:00pm on March 18th, 2022 until the start of business on March 21st, 2022 for the March 2022 release.

GMAS will be unavailable the evening of Thursday, March 25, 2021 (starting at 7:00 pm) until the start of business on Friday, March 26, 2021 for the March 2021 release.

GMAS will be unavailable on Thursday, March 26th starting at 7PM for a release which includes enhancements, minor bug fixes, and some technical changes.

Some of the enhancements include:

  • Displaying preferred name (if available) on the GMAS welcome screen
  • Removal of the link for the legacy Foreign/Overseas approval (replaced by the new international collaboration and activities approval)
  • Removal of the ability to enter final figures when there is an open segment revision
  • Deleting a request with associated OAIR...
Read more about GMAS will be unavailable the evening of Thursday, March 25, 2021 (starting at 7:00 pm) until the start of business on Friday, March 26, 2021 for the March 2021 release.

GMAS Winter Recess Schedule

GMAS will be available during the winter break with the following exceptions:

Please have new account set up requests to your pre-award office according to the following schedules:

  • to OSP no later than 12 p.m. on Monday, December 18, 2017
    • proposals deadlines for OSP can be found here:...
Read more about GMAS Winter Recess Schedule

Oracle Financial Systems Release Outage will result in outdated data on 4/24 and 4/25

Oracle Financials Systems will be having a Release Outage beginning on Friday, 4/21 at 6pm through Wednesday, 4/26 at 9am.

This will result in GMAS not having up to date financial information on Monday, 4/24 and Tuesday, 4/25 due to the unavailability of the Financials Data Warehouse.  We will have fresh data on Wednesday, 4/26 but it may be delayed because of final validation by Harvard Data Warehouse (HDW) staff.

We will continue to get updates from the HR Data Warehouse during this time period.

Please communicate this throughout your school/...

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Guest Blogger Series - Alison Wellman Smith from HUIT: Q&A

Thank you so much for reading my blogs and for the interest these past weeks!  We have received some great questions as a result.  We thought we’d share the Q&A with everyone – hope this helps!  If you have other questions, please email the Help Desk at ITHelp@harvard.edu.  Your emails will go to the OBI project team.


Lets say you took a break from research admin for a bit and when you came back, CREW was gone and OBI is here.  What are the top reports you would tell a n00b to run?

The top grants dashboards I would...

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Submitting budgets to the GL through GMAS

 

Starting on Monday, December 19th, GMAS users will be able to submit GL budgets through GMAS. If you have never submitted a budget to the GL, you’re probably asking yourself, “why should I bother with GL budgets”. Well, here are some great reasons why:

Having a GL budget

  • Assists with the increased requirements from sponsors to report budget to expenditure variances

  • Helps to proactively manage/identify the need for re-budget requests to sponsors

  • Reduces compliance requests of object codes that are...

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Why Aren’t my Accounts Disabling when the Final Figure = Income = Expenses?

What is the timeline for account disabling?

Accounts are sent from GMAS to the GL once a month for disabling. this occurs when an account is reconciled, and the account end date is over 90 days. They are sent to the GL on the 4th of every month, with the exception of quarter close (in which case it sends accounts to the GL on the 9th) and year end (in which case nothing is sent). The GL sends the reconciliation back to GMAS on the 10th of every month, with the exception of... Read more about Why Aren’t my Accounts Disabling when the Final Figure = Income = Expenses?

What is the Difference Between Task Logic and Year Logic?

Subactivity values within an award are typically structured either by task logic or by year logic. This is determined depending on the sponsor’s terms and conditions in regards to annual reporting and/or the allowability of automatic carry-forward of unused funds from one year to the next. 

Task logic may be used for sponsored awards and does not require annual reporting and/or allow automatic carry-forward of funds.  When task logic is used, the first two digits of the subactivity values are “00." This generally indicates that the values are used for the...

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