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What's the difference between Obligated versus Allocated amounts?

Obligated amounts are the funds authorized by the sponsor for a particular period of time. Those funds are then allocated by OSP and SPA to account(s) in GMAS for spending purposes.

Depending on how the project is set up the obligated amount may be allocated across multiple accounts.

If there is only one account on the segment the total obligated amount will most likely equal the allocated.

Is there a place I can play with GMAS without impacting real data?

The GMAS training environment (https://gmastraining.harvard.edu) is refreshed on a weekly basis, on Sundays. It can be used for troubleshooting and for training. All of the data can be manipulated without any impact to real data that is used for reporting, and without sending false notifications to other users.

For questions about the training environment, please contact contactgmas@harvard.edu.

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I'm new to Harvard. Why can't I access GMAS?

In order to access GMAS, you must first be given security. Security can be given in a few different ways. 

  1. You are added to a project as a PI/Mentor, or as an interfaculty involvement PI or interfaculty involvement department administrator. This will allow you to log into GMAS and grant you access to any project where you play the PI or Mentor role. 
  2. You are added to a segment administrative team. This will allow you to log into GMAS and grant you access to any project where you have been added to an administrative team. The action you...
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