Oracle Financials Systems will be having a Release Outage beginning on Friday, 4/21 at 6pm through Wednesday, 4/26 at 9am.
This will result in GMAS not having up to date financial information on Monday, 4/24 and Tuesday, 4/25 due to the unavailability of the Financials Data Warehouse. We will have fresh data on Wednesday, 4/26 but it may be delayed because of final validation by Harvard Data Warehouse (HDW) staff.
Thank you so much for reading my blogs and for the interest these past weeks! We have received some great questions as a result. We thought we’d share the Q&A with everyone – hope this helps! If you have other questions, please email the Help Desk at ITHelp@harvard.edu. Your emails will go to the OBI project team.
Over the span of the next couple weeks, we will be welcoming our second guest blogger Alison Wellman Smith. Alison is a Business Analyst, focusing on the Grants Dashboards on the MFR project in HUIT. Alison began her career in sponsored research a little over thirteen years ago at Brigham and Women’s Hospital where her responsibilities focused on both pre and post award. From BWH, she transitioned into a post award role in the Office for Sponsored Programs here at Harvard. Read more about Guest Blogger Series - Alison Wellman Smith from HUIT
As part of updating the GMAS homepage, there is a new search box at the top of the screen that allows you to search based on fund, project id, PI name, and project title/nickname. It is now easier to search from more places in GMAS, so you can spend less time moving between different projects.
Want to learn more about how to read an Action Memo? Then you’re invited to attend an Action Memo session on Wednesday, October 26, 2-3pm, Kresge 202A at the Harvard T.H. Chan School of Public Health. The session will cover why Action Memos are issued, how to review them and your role and responsibility in this process. The session also includes several case studies to give you an opportunity to apply what you learn. Read more about Action Memos in Action!
I get all kinds of requests to answer a variety of questions about sponsored research. There are annual reports, semi-annual reports, quarterly reports, and many ad hoc reports. These reports are generated for sponsors, senior leadership, for audit purposes, many of the offices in central administration, and school deans and departments. The majority of these reports pull data from GMAS and the general ledger. Every piece of data is valuable in GMAS and should be completed as accurately as possible. Every project that is entered into GMAS will appear in one of these reports eventually. Read more about Guest Blogger Series - Michael Toon from OSP: Data Commonly Corrected in Reporting
Over the span of the next few weeks, we will be welcoming guest blogger Michael Toon. Mike, a Senior Reporting Analyst from the Office for Sponsored Programs, has been working at Harvard for over forty years. His first twenty years was spent in various positions including a Biophysicist at the Medical School, and Manager of Research Operations at Cell Biology. His second twenty years has been spent at OSP in several positions including a Financial Analyst, a Member of the Operations Team, and he also worked on GMAS development where he focused as Functional Lead migrating data into GMAS. Read more about Guest Blogger Series - Michael Toon from OSP
The GMAS training environment (https://gmastraining.harvard.edu) is refreshed on a weekly basis, on Sundays. It can be used for troubleshooting and for training. All of the data can be manipulated without any impact to real data that is used for reporting, and without sending false notifications to other users.
GMAS has a release scheduled for August 15, 2016. The outage to perform the release will begin at 6pm on Friday the 12th. During this time, users will be locked out of GMAS until the release has been completed.
This release includes the Document Repository upgrade. Based on user feedback, documents were streamlined to reduce the number of clicks, increase performance time, and allow for improved find-ability. This was achieved by: Read more about August 2016 GMAS Release
The GMAS Training and Communications group is researching what to develop next for job aids, documentation, blog posts, FAQs, and future GMAS training offerings – and we want to hear from you! If you haven’t already, please take this 5-minute survey below, which we will keep open through Friday, 5/13. This is a great opportunity to directly inform what materials and resources are developed for the user community. Read more about Reminder: Take the GMAS Training User Community Survey!
Client Services is the Harvard department that handles the process of assigning security to GMAS. Authorized Requestors in each Tub communicate with Client Services to coordinate the security authorization for each user; this includes awarding first-time access to new users as well as transfers and terminations. Read more about Accessing GMAS: Security Information for All Users