GMAS has a scheduled release Tuesday night, the 11th, and will be unavailable starting at 7:00 PM until the start of business on Wednesday, August 12th. This release includes enhancements and bug fixes to the International Collaboration and Activity and Cost Sharing approvals, as well as other bug fixes and improvements. 

For full release notes please visit GMAS Release 1_54.3.

Please reach out to...

Read more about GMAS will be unavailable Tuesday, August 11th from 7:00 PM until the start of business on Wednesday, August 12th for release 1_54.3

GMAS has a scheduled release this weekend. The application will be unavailable starting at 7pm on Friday, April 24th. The new release will be available at the start of business on Monday, April 27th. This release includes a redesign of the cost sharing form and cost sharing approval, a new cost sharing request, new electronic signature for Initials and Renewal, and more. For full release notes please visit GMAS Release 1_53. Read more about GMAS Unavailable this Weekend for Release 1_53, available on April 27, 2020

GMAS cost sharing enhancements will be available on Monday, April 27.

In preparation, the GMAS team & the Cost Sharing Committee have been hosting the traditional “Roadshows” over the past few weeks.  However, for this release they were presented via Zoom.  

We have made a Zoom recording of the...

Read more about GMAS Cost Sharing Enhancements – Roadshow Presentation Available

GMAS has a scheduled release this weekend. The application will be unavailable starting at 7pm on Friday, November 15th. The new release will be available at the start of business on Monday, November 18th. This release includes integration with ESTR, adding project summary to the initial and renewal request entry screen, adding the A21 code at the top of the segment homepage, and more. For full release notes, please visit GMAS Release 1_52...

Read more about GMAS Release 1_52 available Monday, November 18th

GMAS WILL BE UNAVAILABLE STARTING AT 7PM EST ON FRIDAY, April 5th FOR A SCHEDULED RELEASE. It will be available again no later than 8:00AM EST Monday, April 8th. Details of this release include:

• New proposal budget view and entry for Initial and Competing renewal proposals
  • Reduced budget screens from 18 to 2
  • For more information, view the new Initial and Competing Renewal Budget Entry...

Read more about GMAS release 1_49 this weekend

GMAS will be unavailable tonight starting at 6pm for the implementation of the GMAS 1_48 release. This release includes full system-to-system retirement, a new interfaculty involvement entry screen, and a new requests dashboard. For full release notes, please visit the GMAS Release 1_48...

Read more about GMAS Release Outage Tonight, December 13th at 6PM

As part of Harvard’s larger move to the Cloud, the Harvard Data Warehouse (HDW) will migrate from the data center at 60 Oxford St., Cambridge to Amazon Web Services (Cloud).

From 8 p.m. on Thursday, September 20th through Monday, September 24, as the migration is in process, the Harvard Data Warehouse will be unavailable.

As a result, certain Financial, Sponsored and/or Human Resource data in GMAS will be stale as of the end of the business day on Wednesday, September 19. GMAS will be brought up to date by 9am on Tuesday, September 25 when the HDW is back to normal...

Read more about Harvard Data Warehouse (HDW) migration and outage, Sept. 20-24

Read more about FSS Applications Website Moving to HUIT

GMAS will be unavailable on Thursday, July 13th starting at 7pm for another stabilization release. The system should only be down for about an hour. The release will include additional fixes to bugs that were introduced as a result of the May 22nd release. 

• Fixed bug which incorrectly generated approvals for OAR and COI when TBD Investigator is added to research team
• Fixed additional bugs related to associating a TBD with an 'Investigator flag' to a proposal
• Fixed bug which prevented people from being added to notifications list when...

Read more about GMAS Release this Thursday

GMAS will be unavailable on Thursday, June 8th starting at 7pm for another stabilization release. The system should only be down for about an hour. The release will include additional fixes to bugs that were introduced with the May 22nd release. 

• Fixed bug on the "Edit proposal information" screen that resulted in the COI approval disappearing.
• Fixed bug which caused the inclusion enrollment form to map incorrect totals to the PDF preview on system to system proposals.
• Fixed logic on person email addresses to be more flexible (...

Read more about GMAS Release this Thursday

GMAS May 2017 Release Communications Survey

Please take a moment to complete a brief survey about how we did communicating the latest GMAS release. Data from this survey will help us determine the best forms of communication for future releases. This link will also be available on the GMAS homepage, but feel free to share this survey link with those in your areas who may not log into GMAS often, or who do not subscribe to this blog.

Thank you for your anticipated participation...

Oracle Financials Systems will be having a Release Outage beginning on Friday, 4/21 at 6pm through Wednesday, 4/26 at 9am.

This will result in GMAS not having up to date financial information on Monday, 4/24 and Tuesday, 4/25 due to the unavailability of the Financials Data Warehouse.  We will have fresh data on Wednesday, 4/26 but it may be delayed because of final validation by Harvard Data Warehouse (HDW) staff.

We will continue to get updates from the HR Data Warehouse during this time period.

Please communicate this throughout your school/...

Read more about Oracle Financial Systems Release Outage will result in outdated data on 4/24 and 4/25

Thank you so much for reading my blogs and for the interest these past weeks!  We have received some great questions as a result.  We thought we’d share the Q&A with everyone – hope this helps!  If you have other questions, please email the Help Desk at ITHelp@harvard.edu.  Your emails will go to the OBI project team.

Lets say you took a break from research admin for a bit and when you came back, CREW was gone and OBI is here.  What are the top reports you would tell a n00b to run?

The top grants dashboards I would...

Read more about Guest Blogger Series - Alison Wellman Smith from HUIT: Q&A

Thank you to the Research Administration Services team for asking me to be a guest blogger!  I hope I’ll be able to provide you with a bit more information about how the new reporting tool, Oracle Business Intelligence (OBI) can supplement all the great information you can find in GMAS.

For my first topic, I thought I would share a little behind-the-scenes info about where OBI gets its information.  OBI has data fed from all the same places as the Common Reporting Environment for the Warehouse (CREW).  OBI and GMAS both collect financial information from the General...

Read more about Guest Blogger Series - Alison Wellman Smith from HUIT: OBI and GMAS – A Match Made in Reporting Heaven

Over the span of the next couple weeks, we will be welcoming our second guest blogger Alison Wellman Smith. Alison is a Business Analyst, focusing on the Grants Dashboards on the MFR project in HUIT. Alison began her career in sponsored research a little over thirteen years ago at Brigham and Women’s Hospital where her responsibilities focused on both pre and post award. From BWH, she transitioned into a post award role in the Office for Sponsored Programs here at Harvard. After six years in OSP, Alison took a position at the Harvard Kennedy School where her focus was on post award,...

Read more about Guest Blogger Series - Alison Wellman Smith from HUIT