February 2017

Person of Interest Roles in GMAS

If you have ever tried to add a person to your research team or project in GMAS only to find they are not listed, the reason could be how they were set up in the Identity Management System (IDM/MIDAS).  The IDM system is used by HR to assign HUIDs and manage Harvard’s personnel identity data, such as job information and status, as well as start and end dates for positions. 


It can take up to three days for GMAS to receive new appointment records (a new person or a new position), however sometimes we find that even after 3 days we still do not see the person listed in GMAS.  If Read more about Person of Interest Roles in GMAS

GMAS Outage Feb 16, 2017 at 7:00pm

GMAS will be unavailable tonight, Feb 16, starting at 7:00pm and available again in the early morning of Feb 17.

The purpose of this outage is to enable GMAS to comply with a new Grants.gov requirement for system to system submissions using HTTPS connections. This change is behind the scenes and will not be noticeable to anyone submitting S2S through GMAS. Please visit our website for the full release notes.

Guest Blogger Series - Alison Wellman Smith from HUIT: Q&A

Thank you so much for reading my blogs and for the interest these past weeks!  We have received some great questions as a result.  We thought we’d share the Q&A with everyone – hope this helps!  If you have other questions, please email the Help Desk at ITHelp@harvard.edu.  Your emails will go to the OBI project team.


Lets say you took a break from research admin for a bit and when you came back, CREW was gone and OBI is here.  What are the top reports you would tell a n00b to run?

The top grants dashboards I Read more about Guest Blogger Series - Alison Wellman Smith from HUIT: Q&A

Guest Blogger Series - Alison Wellman Smith from HUIT: OBI and Sponsored Budgets

Given the wonderful new process to upload sponsored budget to the General Ledger in GMAS, I wanted to take a second to talk about how OBI works with the GL Sponsored Budgets.  GL Sponsored Budgets can be found in a few different OBI dashboards: Sponsored Accounts, Current Grants Financial, Historical Grants Financial, and Printable Grants Financial dashboards.

The Sponsored Accounts dashboard provides expense, income, and budget information at the subactivity, or 33-digit, level.  There are two budget-related columns in this dashboard: Current GL Sponsored Budget and Budget Variance Read more about Guest Blogger Series - Alison Wellman Smith from HUIT: OBI and Sponsored Budgets

Guest Blogger Series - Alison Wellman Smith from HUIT: OBI and GMAS – A Match Made in Reporting Heaven

Thank you to the Research Administration Services team for asking me to be a guest blogger!  I hope I’ll be able to provide you with a bit more information about how the new reporting tool, Oracle Business Intelligence (OBI) can supplement all the great information you can find in GMAS.

For my first topic, I thought I would share a little behind-the-scenes info about where OBI gets its information.  OBI has data fed from all the same places as the Common Reporting Environment for the Warehouse (CREW).  OBI and GMAS both collect financial information from the General Ledger, which is Read more about Guest Blogger Series - Alison Wellman Smith from HUIT: OBI and GMAS – A Match Made in Reporting Heaven