August 2016 GMAS Release

GMAS has a release scheduled for August 15, 2016. The outage to perform the release will begin at 6pm on Friday the 12th. During this time, users will be locked out of GMAS until the release has been completed.

This release includes the Document Repository upgrade. Based on user feedback, documents were streamlined to reduce the number of clicks, increase performance time, and allow for improved find-ability. This was achieved by:

  • Placing all the actions on one page versus being spread across 15 pages, resulting in less clicks.
  • Having the description on the same page as the document name and date helps with find-ability.
  • Optimizing our technology so "All documents" and other document repositories with large number of files load in less than a second versus multi-seconds to minutes.

Other notable optimizations and changes:

  • Bulk file upload
  • Document naming convention now allows for spaces (this does not apply to grants.gov attachments) 
  • In-place edits for document name, folders, and description.
  • Emails are view-able in pop-up modal.
  • Download documents with one click.
  • Document versioning has been removed.
  • Revise to Resubmit now has two options, include all document or include no documents.

For an overview of the document repository upgrades, watch the Document Repository Demo video at the bottom of this message.

For comments or questions, please contact your local business steering committee member, or the help desk at contactgmas@harvard.edu

document_repository-demo.mp49.16 MB