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GMAS Release this Thursday

GMAS will be unavailable on Thursday, June 8th starting at 7pm for another stabilization release. The system should only be down for about an hour. The release will include additional fixes to bugs that were introduced with the May 22nd release. 

  • Fixed bug on the "Edit proposal information" screen that resulted in the COI approval disappearing.
  • Fixed bug which caused the inclusion enrollment form to map incorrect totals to the PDF preview on system to system proposals.
  • Fixed logic on person email addresses to be more flexible (validates that Read more about GMAS Release this Thursday

Let us know how we're doing!

GMAS May 2017 Release Communications Survey

Please take a moment to complete a brief survey about how we did communicating the latest GMAS release. Data from this survey will help us determine the best forms of communication for future releases. This link will also be available on the GMAS homepage, but feel free to share this survey link with those in your areas who may not log into GMAS often, or who do not subscribe to this blog.

Thank you for your anticipated Read more about Let us know how we're doing!

Oracle Financial Systems Release Outage will result in outdated data on 4/24 and 4/25

Oracle Financials Systems will be having a Release Outage beginning on Friday, 4/21 at 6pm through Wednesday, 4/26 at 9am.

This will result in GMAS not having up to date financial information on Monday, 4/24 and Tuesday, 4/25 due to the unavailability of the Financials Data Warehouse.  We will have fresh data on Wednesday, 4/26 but it may be delayed because of final validation by Harvard Data Warehouse (HDW) staff.

We will continue to get updates from the HR Data Warehouse during this time period.

Please communicate this throughout your school/departments Read more about Oracle Financial Systems Release Outage will result in outdated data on 4/24 and 4/25

Guest Blogger Series - Alison Wellman Smith from HUIT: Q&A

Thank you so much for reading my blogs and for the interest these past weeks!  We have received some great questions as a result.  We thought we’d share the Q&A with everyone – hope this helps!  If you have other questions, please email the Help Desk at ITHelp@harvard.edu.  Your emails will go to the OBI project team.


Lets say you took a break from research admin for a bit and when you came back, CREW was gone and OBI is here.  What are the top reports you would tell a n00b to run?

The top grants dashboards I Read more about Guest Blogger Series - Alison Wellman Smith from HUIT: Q&A

Guest Blogger Series - Alison Wellman Smith from HUIT: OBI and Sponsored Budgets

Given the wonderful new process to upload sponsored budget to the General Ledger in GMAS, I wanted to take a second to talk about how OBI works with the GL Sponsored Budgets.  GL Sponsored Budgets can be found in a few different OBI dashboards: Sponsored Accounts, Current Grants Financial, Historical Grants Financial, and Printable Grants Financial dashboards.

The Sponsored Accounts dashboard provides expense, income, and budget information at the subactivity, or 33-digit, level.  There are two budget-related columns in this dashboard: Current GL Sponsored Budget and Budget Variance Read more about Guest Blogger Series - Alison Wellman Smith from HUIT: OBI and Sponsored Budgets

Guest Blogger Series - Alison Wellman Smith from HUIT: OBI and GMAS – A Match Made in Reporting Heaven

Thank you to the Research Administration Services team for asking me to be a guest blogger!  I hope I’ll be able to provide you with a bit more information about how the new reporting tool, Oracle Business Intelligence (OBI) can supplement all the great information you can find in GMAS.

For my first topic, I thought I would share a little behind-the-scenes info about where OBI gets its information.  OBI has data fed from all the same places as the Common Reporting Environment for the Warehouse (CREW).  OBI and GMAS both collect financial information from the General Ledger, which is Read more about Guest Blogger Series - Alison Wellman Smith from HUIT: OBI and GMAS – A Match Made in Reporting Heaven

Guest Blogger Series - Alison Wellman Smith from HUIT

Over the span of the next couple weeks, we will be welcoming our second guest blogger Alison Wellman Smith. Alison is a Business Analyst, focusing on the Grants Dashboards on the MFR project in HUIT. Alison began her career in sponsored research a little over thirteen years ago at Brigham and Women’s Hospital where her responsibilities focused on both pre and post award. From BWH, she transitioned into a post award role in the Office for Sponsored Programs here at Harvard. After six years in OSP, Alison took a position at the Harvard Kennedy School where her focus was on post award, Read more about Guest Blogger Series - Alison Wellman Smith from HUIT

Making the most of the new GMAS search

As part of updating the GMAS homepage, there is a new search box at the top of the screen that allows you to search based on fund, project id, PI name, and project title/nickname. It is now easier to search from more places in GMAS, so you can spend less time moving between different projects.

If you search based on fund or project id, you will automatically be taken directly to the segment home for that project. All the other options will take you to the search results page.

You can also save a few clicks by pressing the <Enter> key instead of clicking on the search icon Read more about Making the most of the new GMAS search

GMAS Scheduled Outage and Release Notes

GMAS will be unavailable starting at 6pm on Friday, December 16th through 9pm on Sunday, December 18th. This outage is for the GMAS release scheduled to go live for December 19th. 

This release includes the new Edit GL Budget screen. The new screen will allow users to send new budgets, and edit existing budgets in the GL for active accounts. The screen will be available to the following roles:

Submitting budgets to the GL through GMAS

 

Starting on Monday, December 19th, GMAS users will be able to submit GL budgets through GMAS. If you have never submitted a budget to the GL, you’re probably asking yourself, “why should I bother with GL budgets”. Well, here are some great reasons why:

Having a GL budget

  • Assists with the increased requirements from sponsors to report budget to expenditure variances

  • Helps to proactively manage/identify the need for re-budget requests to sponsors

  • Reduces compliance requests of object codes that are budgeted  Read more about Submitting budgets to the GL through GMAS