FAQ

What's the difference between Obligated versus Allocated amounts?

Obligated amounts are the funds authorized by the sponsor for a particular period of time. Those funds are then allocated by OSP and SPA to account(s) in GMAS for spending purposes.

Depending on how the project is set up the obligated amount may be allocated across multiple accounts.

If there is only one account on the segment the total obligated amount will most likely equal the allocated.

Is there a place I can play with GMAS without impacting real data?

The GMAS training environment (https://gmastraining.harvard.edu) is refreshed on a weekly basis, on Sundays. It can be used for troubleshooting and for training. All of the data can be manipulated without any impact to real data that is used for reporting, and without sending false notifications to other users.

For questions about the training environment, please contact contactgmas@harvard.edu.

Read more about Is there a place I can play with GMAS without impacting real data?

Is there a way to search for documents within a repository?

While there is not currently an in-app feature to search for documents, selecting "Ctrl" and "f" on a document repository screen will open a search tool. Entering text in this search tool will highlight any places on the page that match the entered text. 

How do I bulk upload documents into GMAS?

To upload multiple files into GMAS, use the "Ctrl" key on the keyboard while making document selections. Selecting "Open" will then add all of the documents to the repository.