GMAS release 1_54 will be available at the start of business on Monday July 13th 2020. 

International Collaboration and Activities Approval

This release includes a new International collaboration and activities form, approval, and request. This initiative was sponsored by the Office of the Provost for Research and OSP.

New international collaboration and activities form

• New form to indicate international collaboration and activities. The form will have edit and display-only views.

Updates to initial and competing renewal proposals

• New international collaboration and activities panel
• New international collaboration and activities form can be edited and viewed from this panel
• Signatures have been updated to include summary of data entered on international form (with a link to view the form) 

New international collaboration and activities request

• New international collaboration and activities request can be created
• New request provides the ability to make updates (such as at award, and as needed, outside of initial/competing request) and to route for central review and approval 

New international collaboration and activities approval and workflow

• View screen for the new approval
• Shows the current status of the approval
• Shows the current version of the international collaboration and activities form
• Includes a list of all prior versions of the form by request
• If the status is "Needs review" a department user can either confirm that the current version of the form is still accurate, or create a new version of the form
• A review of the international collaboration and activities form will be triggered when a notice is logged for the first time on a proposal
• Email notifications will be sent to those in the Department Administrator role indicating a review is needed

International collaboration and activities cutover

• All projects in Pending or Unfunded status will have an international collaboration and activities approval automatically generated at go-live. The default status of the approval will be “Incomplete”.
• The approval question “Is there a foreign/overseas component (include subagreements)?” has been removed from the approval attributes questions.
• In the past when this question was answered “Yes” it created a “Foreign component approval”. These approvals will remain on the projects for reference (however the approval has been retired, and a new approval can no longer be created).

 Resources for international collaboration and activities approval

• International Collaboration and Activities Approval Entry at Proposal - Department Administrator
• International Collaboration and Activities Approval Review - Department Administrator
• International Collaboration and Activities Request - Department Administrator
• International Collaboration and Activities Approval Review - Central Administrator

Other

• Removed duplicate listing for Italy in country drop down menus
• Add autocomplete placeholder text in GMAS application
• Updated Admin Module to include a new module for Approval Status
• Added tooltip display for signature comments
• Fixed bug on signatures, where comment was not saved if only a role (but not name) was selected. The comment will now be saved in both instances.
• Fixed bug which caused an unhandled exception on cost share approval when “create new version of form” is selected on a form created from cutover