External organization profiles

External organization profiles in GMAS are profiles of any non-Harvard organizations that have been in the role of sponsor, prime sponsor, or subagreement on Harvard sponsored projects.  These organizations can be added by users, and are reviewed and activated by the Pre-Award Operations team within the Office for Sponsored Programs. For more information about the new organization activation process, please see the...

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Interfaculty Involvement

Adding interfaculty involvements to a project in GMAS helps to identify PIs that the owning PI will be cross collaborating with internally and helps to give the correct administrative contacts appropriate access to the project. This job aid will cover the steps to add interfaculty involvement, and review what access is provided when interfaculty involvement PIs and department administrators are associated to the project.



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Financial Deliverables

Financial deliverables are the Invoices, Financial Reports, and Reviews that are scheduled by Research Finance in the Office for Sponsored Programs for each awarded project (segment). Each deliverable has their own screen that provides detailed information about that specific deliverable. This job aid will review all of the different sections of a financial deliverable.


This job aid assumes that the reader has an understanding of the basic functionality...

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Financial Deliverable Dashboard

The Financial Deliverable Dashboard provides visibility into all of the Invoices, Financial Reports, and Reviews that are ready to be worked on, or are being worked on by Research Finance in OSP. The dashboard is broken out into tabs by deliverable status. This job aid will review the different tabs and what information is available.



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Top Fields Central Reviewers Check on the Proposal Homepage

This job aid provides information about the top fields central reviewers look at when reviewing Initial Proposals and Competing Renewals in GMAS. Please note that this is not a full list of information that central reviewers are responsible for looking at.

This job aid assumes that the reader has knowledge about the proposal homepage. For an overview of the proposal homepage, please refer to the "...

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Crosswalk: The New GMAS Homepage

Starting December 19, 2016, the GMAS homepage will be upgraded to match the new GMAS look and feel. Along with conversion, there are some minor changes to the homepage. Those changes are highlighted in this crosswalk document.

                New GMAS Homepage                                                 Old GMAS Homepage...

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GMAS Security Deconstructed

GMAS security ensures appropriate access to secure information and allows users to perform functions applicable to their job. For example, it restricts the creation of accounts to users in central roles, and limits observer roles to view only access.

Security can be added through Standing teams and/or  Administrative teams (also known as fund based access). Standing team security designates permissions by role and assigned by org or org/PI combination. Administrative team security is comprised of roles managed on a...

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Budget Posting Failures

How to fix General Ledger (GL) budget failures sent from GMAS.

This job aid provides instructions for how to correct failures with budgets sent to the GL from GMAS.

What happens when a budget submitted in GMAS fails processing by the GL?

If there is a failure, there will be a panel on the segment homepage for the account:


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