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GMAS Release this Thursday

GMAS will be unavailable on Thursday, July 13th starting at 7pm for another stabilization release. The system should only be down for about an hour. The release will include additional fixes to bugs that were introduced as a result of the May 22nd release. 

  • Fixed bug which incorrectly generated approvals for OAR and COI when TBD Investigator is added to research team
  • Fixed additional bugs related to associating a TBD with an 'Investigator flag' to a proposal
  • Fixed bug which prevented people from being added to
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GMAS Release this Thursday

GMAS will be unavailable on Thursday, June 8th starting at 7pm for another stabilization release. The system should only be down for about an hour. The release will include additional fixes to bugs that were introduced with the May 22nd release. 

  • Fixed bug on the "Edit proposal information" screen that resulted in the COI approval disappearing.
  • Fixed bug which caused the inclusion enrollment form to map incorrect totals to the PDF preview on system to system proposals.
  • Fixed logic on person email addresses to be more
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Let us know how we're doing!

GMAS May 2017 Release Communications Survey

Please take a moment to complete a brief survey about how we did communicating the latest GMAS release. Data from this survey will help us determine the best forms of communication for future releases. This link will also be available on the GMAS homepage, but feel free to share this survey link with those in your areas who may not log into GMAS often, or who do not subscribe to this blog.

Thank you for your anticipated

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GMAS Release this Friday

GMAS will be unavailable on Friday, June 2nd starting at 7pm for a stabilization release. This release will include fixes to bugs that were introduced with the May 22nd release. 

  • Fixed bug to clear all budget amounts on a proposal when validating a grants.gov opportunity after a budget has been entered. 
  • Fixed bug which caused the administrative team to reset when editing proposal information.
  • Fixed a security bug that was preventing users from selecting “Revise to resubmit” from a proposal.
  • Fixed
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GMAS Help Content

After an exciting release, we feel it’s a good time to remind people of all of the help content provided within and outside of GMAS.

 

Help within the GMAS application

As we convert screens in GMAS, the GMAS team works with individuals from different areas of the business to write help content that can be accessed directly from the screen. There are three different types of help content on the new screens:

Info

Info appears in

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GMAS Release this Weekend

There will be a GMAS release this weekend. GMAS will be unavailable starting at 7pm on Friday, May 19th and will be back online for the start of business Monday, May 22nd. 

This release includes a major upgrade to the Initial Proposal and Competing Renewal entry process and corresponding homepages. For more information about the enhancements, please visit:

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fCOI and GMAS communication outage Friday evening through Monday morning

 

fCOI and GMAS will have a communication outage beginning Friday, 4/21 at 7pm through Monday, 4/24 at 8am.  This will result in GMAS not having up to date fCOI status information during that time.  Once the systems begin communicating again, the data will be updated (expected Monday morning 4/24).

Both systems will still be up and running during this time.

Please communicate this throughout your school/departments to end-users of GMAS as necessary.

 

Oracle Financial Systems Release Outage will result in outdated data on 4/24 and 4/25

Oracle Financials Systems will be having a Release Outage beginning on Friday, 4/21 at 6pm through Wednesday, 4/26 at 9am.

This will result in GMAS not having up to date financial information on Monday, 4/24 and Tuesday, 4/25 due to the unavailability of the Financials Data Warehouse.  We will have fresh data on Wednesday, 4/26 but it may be delayed because of final validation by Harvard Data Warehouse (HDW) staff.

We will continue to get updates from the HR Data Warehouse during this time period.

Please communicate this throughout your school/

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Signing the Electronic Participation Agreement

On GMAS help desk, we sometimes receive questions from individuals trying to sign the electronic Participation Agreement and receiving a security error. Here are the two reasons why someone receives this error message instead of landing successfully on the Participation Agreement where they can read the terms and sign. 

1. An incorrect link was provided to the individual who needs to sign: 

This often happens when an individual is provided with a link that is from the GMAS request or person profile where the Participation Agreement

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Person of Interest Roles in GMAS

If you have ever tried to add a person to your research team or project in GMAS only to find they are not listed, the reason could be how they were set up in the Identity Management System (IDM/MIDAS).  The IDM system is used by HR to assign HUIDs and manage Harvard’s personnel identity data, such as job information and status, as well as start and end dates for positions. 


It can take up to three days for GMAS to receive new appointment records (a new person or a new position), however sometimes we find that even after 3 days we still do not see the person listed in

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