Accounts

Oracle Financial Systems Release Outage will result in outdated data on 4/24 and 4/25

Oracle Financials Systems will be having a Release Outage beginning on Friday, 4/21 at 6pm through Wednesday, 4/26 at 9am.

This will result in GMAS not having up to date financial information on Monday, 4/24 and Tuesday, 4/25 due to the unavailability of the Financials Data Warehouse.  We will have fresh data on Wednesday, 4/26 but it may be delayed because of final validation by Harvard Data Warehouse (HDW) staff.

We will continue to get updates from the HR Data Warehouse during this time period.

Guest Blogger Series - Alison Wellman Smith from HUIT: Q&A

Thank you so much for reading my blogs and for the interest these past weeks!  We have received some great questions as a result.  We thought we’d share the Q&A with everyone – hope this helps!  If you have other questions, please email the Help Desk at ITHelp@harvard.edu.  Your emails will go to the OBI project team.


Lets say you took a break from research admin for a bit and when you came back, CREW was gone and OBI is here.  What are the top reports you would tell a n00b to run?

Submitting budgets to the GL through GMAS

 

Starting on Monday, December 19th, GMAS users will be able to submit GL budgets through GMAS. If you have never submitted a budget to the GL, you’re probably asking yourself, “why should I bother with GL budgets”. Well, here are some great reasons why:

Having a GL budget

  • Assists with the increased requirements from sponsors to report budget to expenditure variances

  • Helps to proactively manage/identify the need for re-budget requests to sponsors

Why Aren’t my Accounts Disabling when the Final Figure = Income = Expenses?

What is the timeline for account disabling?

Accounts are sent from GMAS to the GL once a month for disabling. this occurs when an account is reconciled, and the account end date is over 90 days. They are sent to the GL on the 4th of every month, with the exception of quarter close (in which case it sends accounts to the GL on the 9th) and year end (in which case nothing is sent). The GL sends the reconciliation back to GMAS on the 10th of every month, with the exception of